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NOVEMBER 10-13, 2025 | SAN ANTONIO, TX

2024285-194 (1)

Experience Vantaca Vision

Delivering Exceptional Community Experiences

Vantaca Vision 2025 is the premier event for community management professionals seeking to elevate their impact and stay ahead in a rapidly evolving industry. Centered on innovation and collaboration, the conference delivers expert-led sessions, actionable strategies, and cutting-edge solutions tailored to the needs of modern community management. With unparalleled opportunities to connect with peers and thought leaders, attendees will gain fresh perspectives and practical tools to foster thriving communities.

Vantaca Vision 2025 is more than a conference—it’s a catalyst for growth, transformation, and lasting success.

VANTACA VISION '24 RECAP

Access everything you want to know about Vantaca Vision 2024.
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The Agenda

Below is a high-level overview of our agenda for Vantaca Vision 2025! Stay tuned for more updates!

  • Pre-Conference Training Day

    Monday 11/10

    Below is a detailed agenda for our pre-conference training day. You must be registered for Vision in order to gain access to sign up for these sessions. Once registered for Vision, please contact your CSM directly. If you have any questions about the agenda, please reach out directly to Sarah Watson and Markel Williams.

    sarah.watson@vantaca.com markel.williams@vantaca.com

    8:00-9:00 AM

    Breakfast

    9:00 AM-12:00 PM

    Vantaca Morning Training Sessions: Beginners

    Admin Essentials:

    • 9:00-9:50am Trailblazin' Through Vantaca: Navigation Best Practices from the Front Lines
    • 10:00-10:50am Ranch Roster Rundown: Roles, Responsibilities & Portfolios That Get the Job Done
    • 11:00-11:50am Saddle Up for Speed: Mobile App Performance Upgrades

    Accounting Fundamentals:

    • 9:00-9:50am Rancher's Ledger Roundup: Homeowner Ledger Essentials
    • 10:00-10:50am Bank Reconciliation: The True Grit Method
    • 11:00-11:50am Service Provider Roundup: Roping In the Best Hands for the Job

    9:00 AM-12:00 PM

    HOAi - *Customers Only

    • 9:00-9:50am HOAi: AP Power Hour
    • 10:00-10:50am HOAi: Jedi Training
    • 11:00-11:50am HOAi: Customer Service Command Center

    12:00-1:00 PM

    Lunch

    1:00-3:30 PM

    Vantaca Afternoon Training Sessions: Advanced

    Admin Mastery:

    • 1:00-1:50pm High-Speed Hustle: Vantaca IQ in Full Gallop
    • 2:00-2:50pm Sharpshooter Strategies: Action Item Best Practices That Hit the Mark
    • 3:00-3:50pm Home on the (V-) Range: Customizing V-HOME for Your Community

    Advanced Accounting:

    • 1:00-1:50pm Service Contracts Showdown: Wrangling Agreements Like a Pro
    • 2:00-2:50pm Revenue Wrangler: Rounding Up Your Management & Admin Billing
    • 3:00-3:50pm Closing Time at the Corral: Wrapping Up the Month Like a Boss

    1:00-3:30 PM

    HOAi AI Networking Peer Groups

    Topics to be announced soon. This is open to both current customers + anyone interested in learning more about HOAi. 

    4:00-5:00 PM

    Conference Registration Opens

    5:30-7:30 PM

    Opening Reception

  • Conference Day 1

    Tuesday, November 11th

    Tuesday 11/11

    8:00-9:00 AM 

    Breakfast

    9:00 AM-12:00 PM 

    General Sessions

    12:00 - 1:15 PM

    Networking Lunch

    1:30 - 3:45 PM

    Breakout Sessions

    12:00 - 4:00 PM

    Office Hours

    4:00 - 5:00 PM

    General Sessions

    5:00 - 7:00 PM

    Partner Happy Hour in the Community Lounge

    7:00 -10:00 PM 

    Free Night

  • Conference Day 2

    Wednesday, November 12th

    Wednesday 11/12

    8:00 - 9:00 AM

    Breakfast + Office Hours

    9:00 - 10:00 AM

    Guest Keynote Speaker

    10:00 - 10:30 AM

    Break

    10:30 AM - 12:00 PM

    Dedicated Community Lounge Time + Peer to Peer Table Talks

    12:00 - 4:00 PM

    Office Hours

    12:00 - 1:15 PM

    Lunch

    1:30 - 3:45 PM

    Session Tracks

    3:45 - 4:00 PM

    Break

    4:00 - 5:00 PM

    The Vantys

    5:00 - 6:00 PM

    Free Time

    6:30 - 10:30 PM 

    Customer Appreciation Party 

  • Conference Day 3

    Thursday, November 13th

    Thursday 11/13

    8:00-9:00 AM 

    Breakfast + Office Hours

    9:00-10:30 AM 

    General Session

    10:30-10:45 AM

    Closing Remarks + Next Year Announcement

    11:00 AM

    Event Closes 

Monday 11/10

Below is a detailed agenda for our pre-conference training day. You must be registered for Vision in order to gain access to sign up for these sessions. Once registered for Vision, please contact your CSM directly. If you have any questions about the agenda, please reach out directly to Sarah Watson and Markel Williams.

sarah.watson@vantaca.com markel.williams@vantaca.com

8:00-9:00 AM

Breakfast

9:00 AM-12:00 PM

Vantaca Morning Training Sessions: Beginners

Admin Essentials:

  • 9:00-9:50am Trailblazin' Through Vantaca: Navigation Best Practices from the Front Lines
  • 10:00-10:50am Ranch Roster Rundown: Roles, Responsibilities & Portfolios That Get the Job Done
  • 11:00-11:50am Saddle Up for Speed: Mobile App Performance Upgrades

Accounting Fundamentals:

  • 9:00-9:50am Rancher's Ledger Roundup: Homeowner Ledger Essentials
  • 10:00-10:50am Bank Reconciliation: The True Grit Method
  • 11:00-11:50am Service Provider Roundup: Roping In the Best Hands for the Job

9:00 AM-12:00 PM

HOAi - *Customers Only

  • 9:00-9:50am HOAi: AP Power Hour
  • 10:00-10:50am HOAi: Jedi Training
  • 11:00-11:50am HOAi: Customer Service Command Center

12:00-1:00 PM

Lunch

1:00-3:30 PM

Vantaca Afternoon Training Sessions: Advanced

Admin Mastery:

  • 1:00-1:50pm High-Speed Hustle: Vantaca IQ in Full Gallop
  • 2:00-2:50pm Sharpshooter Strategies: Action Item Best Practices That Hit the Mark
  • 3:00-3:50pm Home on the (V-) Range: Customizing V-HOME for Your Community

Advanced Accounting:

  • 1:00-1:50pm Service Contracts Showdown: Wrangling Agreements Like a Pro
  • 2:00-2:50pm Revenue Wrangler: Rounding Up Your Management & Admin Billing
  • 3:00-3:50pm Closing Time at the Corral: Wrapping Up the Month Like a Boss

1:00-3:30 PM

HOAi AI Networking Peer Groups

Topics to be announced soon. This is open to both current customers + anyone interested in learning more about HOAi. 

4:00-5:00 PM

Conference Registration Opens

5:30-7:30 PM

Opening Reception

Tuesday 11/11

8:00-9:00 AM 

Breakfast

9:00 AM-12:00 PM 

General Sessions

12:00 - 1:15 PM

Networking Lunch

1:30 - 3:45 PM

Breakout Sessions

12:00 - 4:00 PM

Office Hours

4:00 - 5:00 PM

General Sessions

5:00 - 7:00 PM

Partner Happy Hour in the Community Lounge

7:00 -10:00 PM 

Free Night

Wednesday 11/12

8:00 - 9:00 AM

Breakfast + Office Hours

9:00 - 10:00 AM

Guest Keynote Speaker

10:00 - 10:30 AM

Break

10:30 AM - 12:00 PM

Dedicated Community Lounge Time + Peer to Peer Table Talks

12:00 - 4:00 PM

Office Hours

12:00 - 1:15 PM

Lunch

1:30 - 3:45 PM

Session Tracks

3:45 - 4:00 PM

Break

4:00 - 5:00 PM

The Vantys

5:00 - 6:00 PM

Free Time

6:30 - 10:30 PM 

Customer Appreciation Party 

Thursday 11/13

8:00-9:00 AM 

Breakfast + Office Hours

9:00-10:30 AM 

General Session

10:30-10:45 AM

Closing Remarks + Next Year Announcement

11:00 AM

Event Closes 

SANHC-P321-Aerial-Resort.4x3

THE host HOTEL

Hyatt Regency Hill Country Resort and Spa

We are heading to the Hyatt Regency Hill Country Resort and Spa in San Antonio, TX where it's rich history of authentic Texas hospitality will charm you.

*Deadline to book is Monday, October 13th. 

reserve your room now
hilton-san-antonio-hill-country-restaurant-patio

Overflow hotel accommodations

Hilton San Antonio Hill Country

Just 0.8 miles from the host hotel. It is a 4 minute ride, and we will have shuttles running the duration of the conference.

*Deadline to book is Sunday, October 26th. 

Overflow hotel room block

SECURE YOUR SPOT TODAY!

Don't miss out on the best industry event of the year!

Thank you to our sponsors!

 

FAQ

Who should attend Vantaca Vision?
  • Are you in a leadership role at a community association management organization that uses Vantaca?
  • Are you on the accounting team of a community association management organization that uses Vantaca?
  • Are you a community manager that uses Vantaca?
Then the Vantaca Vision conference is for you! The Vantaca Vision conference will bring together Vantaca customers from multiple roles within the community association management industry.  
What is included with my registration?

Registration includes access to the multi-day conference, including all keynotes, breakout sessions, roundtable discussions and all evening events. Breakfast and lunch is served each day. 

Can I transfer my registration?

Yes, you are always able to transfer your tickets to a colleague if you are unable to attend. You can do this by emailing Erin Martin at  erin.martin@vantaca.com. 

What is the cancellation policy?

Cancel by Monday Oct. 6 for a full refund. You are always able to transfer your tickets to a colleague or shift your registration to Vantaca Vision 2026. If you need to cancel or transfer your pass, please email Erin Martin at erin.martin@vantaca.com. All travel accommodations are the responsibility of the attendee to cancel. 

What are the travel arrangements for Vantaca Vision?

You are responsible for booking a hotel room, booking airfare or other method of travel and coordinating transportation from the airport to the hotel. Vantaca has negotiated a discounted rate at the host hotel: Hyatt Regency – click here and an overflow hotel.
 
*Make sure to book your hotel room before Oct. 13 (host hotel) and Oct. 26 (overflow hotel).

What is the dress code for this conference?

Business casual attire is appropriate for all conference events. 

Will there be a virtual option for this conference?

There will not be a virtual or live-streamed component to Vantaca Vision 2025.

Is there a conference code of conduct for attendees?

Vantaca is committed to creating and maintaining a positive and productive environment for all Event attendees. Vantaca believes the best way to accomplish this goal is by fostering an environment where all individuals are treated with respect and dignity in a setting free of harassment, bullying and other forms of discrimination. Vantaca, therefore, expects that all Event attendees shall: 

  • Be considerate, respectful, and collegial. 
  • Avoid personal attacks or derogatory remarks directed toward other attendees. 
  • Not engage in disruptive, intimidating or harassing behavior. 
  • Consume alcoholic beverages responsibly. 
  • Respect any confidentiality requests by Vantaca, speakers and other Attendees and take steps to preserve the confidentiality of all presentations and materials shared with you at an Event. 
  • Be mindful of your surroundings and of other Event attendees. 
  • Comply with all rules, policies and procedures of the venue at which an Event is being held. 
  • Comply with all applicable laws and regulations in the state or locale where the Event is being held. 
  • Follow any guidelines set by Vantaca to help prevent transmission of infectious diseases. 

INTERESTED IN SPONSORING VANTACA VISION 2025?