Updated: June 2025
Community managers need to act fast. Strategic, data-driven decisions are now essential for keeping residents happy, employees engaged, and boards confident.
Until recently, association management companies lacked true visibility into what was happening across their business. Many relied on manual reporting, generic BI tools, or outdated snapshots that slowed decision-making.
That’s why we built Vantaca IQ — the first business intelligence platform designed exclusively for community association management.
What Is Vantaca IQ?
Vantaca IQ is an integrated suite of dashboards that provides real-time visibility into your operations. Unlike generic BI tools, it connects directly to the Vantaca platform, so your data is always accurate, current, and actionable.
At launch, Vantaca IQ includes four main dashboard modules:
Business IQ
Business IQ, Vantaca IQ’s executive dashboard module, aggregates critical KPIs across all...
Business IQ provides executive-level leaders with real-time data from all associations you manage. This includes insights into completed action items by association, invoice status, bank balance amounts, financial delivery, and service requests.
Association IQ
Association IQ, a core dashboard within Vantaca IQ, empowers managers with association-specific metrics, enabling targeted oversight and improvement initiatives for each community.
Association IQ empowers managers to monitor association output metrics and be aware of specific situations for an individual association. From a listing of all associations you manage, you can select any association to view invoice status, action item activity, completed action items, financial delivery, and violations.
Employee IQ
Employee IQ, the workforce analytics dashboard in Vantaca IQ, tracks employee activities and outputs to help people managers optimize productivity and align teams with organizational goals.
Employee IQ monitors employee activity metrics. This dashboard shows people managers what activities your employees are working on and where additional training or resources may be needed. We created Employee IQ to help you align frontline employee actions with company goals.
My Dashboards
My Dashboard, the personalized workspace in Vantaca IQ, allows users to customize and monitor the performance indicators most important to their unique roles and objectives.
Vantaca IQ also includes a personal view called ‘My Dashboard’. My Dashboard is a customizable dashboard that allows users to choose the performance tools and specific views to track what they find most important.
With these data views, management companies get access to a fuller picture of their business, making it easier to identify areas of improvement and areas of opportunity.
Benefits
Additional Features of Vantaca IQ:
- Cross-Association Comparison
Quickly compare productivity per employee or value delivered per association. - Printable Dashboards
Share professional, print-ready dashboards with boards and leadership teams. - Automated Reports
Receive weekly report summaries directly in your inbox. - Role-Based Security
Control who can access which dashboards to keep sensitive data secure.
Why It Matters
Real-Time, Actionable Data
Data in Vantaca IQ updates instantly, eliminating the need for manual exports or custom builds. Managers can spot bottlenecks and address them in the same workflow.
“With Vantaca IQ, I can see the number of open action items, the average age of tickets, and ask, ‘Why is this still open?’ It’s going to help us work smarter and solve problems faster.”
— Peter Greeves, Owner, EJF Real Estate Services
Increased Efficiency
Track how long it takes to close action items, invoices, and service requests across associations and employees.
“The ability to drill into tickets with a single click saves time and improves efficiencies. Goodbye Power BI!”
— Jake Turner, VP Client Relations, SBB Community Management
More Transparency
Give boards, leadership, and employees a shared view of performance. This builds trust and makes accountability clear.
“Before Vantaca IQ, we didn’t know a maintenance request was closed until the invoice arrived weeks later. Now, we can spot delays in days, not weeks.”
— David Reese, Principal, Silvercreek Association Management
Better Business Performance
Use data to right-size portfolios, optimize staffing, and evaluate customer contracts.
“We use Vantaca IQ for portfolio sizing and demand by customer. If an association makes up 5% of a manager’s doors but 25% of their time, we can see that and adjust financially.”
— Michael Johnson, CEO, HOALiving
The Value of Vantaca IQ
Vantaca IQ helps management companies:
- Act on real-time operational data
- Improve efficiency and employee satisfaction
- Deliver transparency that strengthens board relationships
- Drive growth with data-backed portfolio management
Research shows that business intelligence tools increase decision speed by 24% and boost profitability by up to 8% [Source: Gartner, 2024]. Meanwhile, employees are 13% more productive when they have clear performance metrics [Source: Oxford Saïd Business School, 2024].
How to Get Started
Vantaca IQ is built to give management companies a competitive advantage in a rapidly changing market. With accurate data, intuitive dashboards, and insights designed for HOAs, you can make smarter decisions and scale with confidence.
