Vantaca moves community management forward.

Today's CAM teams need more than what CINC has to offer. Vantaca turns every process into action, adapting to your business and scaling with you — every step of the way.

Experience Vantaca

Vantaca vs CINC

what’s the difference?

CINC offers solid accounting at its core, with additional community management modules layered in. The problem? Those features create disconnected records that rely on people to move the work.

Vantaca, powered by HOAi, is different. It’s a true operating system — built by community managers, for community managers — where every process connects into meaningful action.

That’s the difference between a system of record and a system of action: CINC logs what happened. Vantaca drives what happens next.

If you feel like your current solution is holding you back from what's possible, you're not alone. Vantaca was built to move you forward.

High-Performing Teams Choose Vantaca

Smarter Processes

Smarter Processes

Vantaca is a true system of action, where every process becomes a workflow — from accounting and violations to ARC requests, board approvals, vendor management, communications, collections, and resales. Unlike rigid systems of record, workflows are fully configurable to match how your business runs. And with HOAi, those workflows go further: AI agents reason through steps, execute tasks, and hand off seamlessly, operating like an experienced team member.
Connected Communication

Connected Communication

In Vantaca, communication is built into every workflow. Staff, boards, vendors, and homeowners get updates automatically as workflows progress. And when new email comes in, Vantaca pulls that in too. Nothing slips through the cracks, no juggling multiple inboxes, just complete clarity.
Accountability at Scale

Accountability at Scale

As your business grows, accountability becomes non-negotiable. Vantaca captures every step, handoff, and outcome with full audit trails across departments. And real-time dashboards give leaders full visibility into progress and bottlenecks, so they can manage by exception instead of chasing updates. Compliance, transparency, and confidence at scale.

Smarter Processes

Vantaca is a true system of action, where every process becomes a workflow — from accounting and violations to ARC requests, board approvals, vendor management, communications, collections, and resales. Unlike rigid systems of record, workflows are fully configurable to match how your business runs. And with HOAi, those workflows go further: AI agents reason through steps, execute tasks, and hand off seamlessly, operating like an experienced team member.

Connected Communication

In Vantaca, communication is built into every workflow. Staff, boards, vendors, and homeowners get updates automatically as workflows progress. And when new email comes in, Vantaca pulls that in too. Nothing slips through the cracks, no juggling multiple inboxes, just complete clarity.

Accountability at Scale

As your business grows, accountability becomes non-negotiable. Vantaca captures every step, handoff, and outcome with full audit trails across departments. And real-time dashboards give leaders full visibility into progress and bottlenecks, so they can manage by exception instead of chasing updates. Compliance, transparency, and confidence at scale.

Ready to see how these workflows connect in real life? Discover why CAM leaders are choosing a System of Action.

See Vantaca Live

On the surface, Vantaca and CINC may look similar. The real difference is how everything connects and scales with your business as you grow.

	Vantaca	CINC
Accounting	✅ Proven & reliable	✅ Proven & reliable
Core Community Management Features	✅ Online payments, violations, architectural review, work orders, resident portal, mobile apps… everything you’d expect of a modern management system.	✅ Online payments, violations, architectural review, work orders, resident portal, mobile apps… everything you’d expect of a modern management system.
System of Action vs. System of Record	✅ A System of Action — designed to help teams get more done together, with fewer gaps, automated handoffs, and greater visibility	❌ A System of Record — tracks what’s been entered, and requires users to manage handoffs, chase updates, and stitch processes together manually
Smarter Processes	✅ Every process is fully configurable — workflows, handoffs, and notifications adapt to how your company runs. HOAi agents reason, automate, and hand off like an experienced team member	❌ Rigid — users must adapt to “the CINC way.” Cephai+ adds shortcuts inside tasks, but users have to manage and push each step manually
Connected Communication	✅ Teams are notified instantly of new tasks. And boards, vendors, and homeowners are updated automatically—with inbound emails tracked in Vantaca.	❌ Notes and one-off emails sit outside workflows; users juggle inboxes and risk dropped steps
Accountability at Scale	✅ Full audit trails across departments with dashboards that show progress, bottlenecks, and ownership in real time	❌ Limited to record-level timestamps and filters; no org-wide visibility or process-level accountability
Growth and Scalability	✅ Grows cleanly with operational complexity	❌ Strains as processes and teams scale

Trusted by Thousands of Community Association Management Professionals

Ready to Upgrade to Vantaca?

If your system of record feels like it can’t keep up anymore, it’s because you’ve outgrown it. Vantaca is the system of action that moves you forward.

Find Out What’s Beyond CINC