Location: Fort Myers, Florida
The Solution
After 18 years of working with the same software, Alliant Property Management chose Vantaca to consolidate their scattered technology stack and automate critical workflows. They accelerated their transformation by implementing HOAi alongside Vantaca, allowing AI to handle routine tasks while redefining their team's role to focus on client connections and strategic judgment.
Challenges
Before Vantaca & HOAi, Alliant Property Management faced:
- 18 years on a legacy software that couldn't keep up with their growth ambitions.
- Several scattered solutions that didn't communicate with each other effectively, resulting in inefficiency across departments.
- Large expenses were needed to grow the business - Every time they added units, they had to make difficult decisions about expanding staff.
- A lack of workflow automation - Manual, repetitive tasks consumed staff time and prevented deeper client connection.
The Benefits:
- Added 5,000 units (30,000 to 35,000) in months – By using Vantaca & HOAi, the Alliant team saw a 16.7% increase in units, without adding headcount. This proved they could scale significantly without proportional staff increases.
- Achieved 90-day ROI with HOAi and 18-month ROI with Vantaca – The team recovered the full HOAi costs within the first quarter, while Vantaca's comprehensive platform delivered full ROI within 18 months, both proving strong returns on their technology investments.
- Saved 300 hours per week across all departments, primarily in Accounts Payable and Customer Service, boosting productivity and expanding capacity to grow revenues without increasing staff.
- Consolidated scattered technology into a single integrated platform with automated workflows, eliminating manual, repetitive tasks across critical functions.
- The staff was able to spend more time nurturing client relationships. AI handles task-oriented work while team members bring strategic judgment and meaningful connections to client interactions.
“If you're looking to implement Vantaca and HOAi, don't wait. If you want to improve your service, have operational clarity, and position yourself for growth going forward, partnering with Vantaca and HOAi is certainly the thing to do.”
“I sat in the back of the room and just watched how our staff reacted. Each department would come in and watch a demo of what Vantaca could do. What I recognized was that our staff was buying into the processes and the automations that Vantaca was showing us. Even in those initial meetings, they were positive about how they could see how it was going to change how they worked.”
“AI doesn’t have to replace humans—it redefines what they do.AI handles the repetitive tasks so your staff can focus on whatmatters most: connecting and communicating with clients.”