Evaluate HOA software vendors by focusing on measurable outcomes rather than feature lists. Look for documented customer success stories, proven time savings, and integrated platforms that eliminate third-party dependencies.

Key evaluation criteria:

• Customer growth examples: Can they show companies that doubled portfolios without hiring?
• Quantified time savings: How much staff time is eliminated by automation?
• Platform integration: Are financials and payments native or third-party add-ons?
• Time to value: How quickly will you see measurable results?
• Implementation support: What's included beyond software licensing?

Vantaca customers like May Management doubled their portfolio (100 to 220+ associations) without increasing staff, demonstrating proven scalability.