Headquarters: Lombard, IL
The Challenge
In 2023, RedBrick’s lean team was managing a growing portfolio with a patchwork of tools and manual processes. Work lived in email threads, invoice stacks, and the heads of long-time staff. With Vantaca, RedBrick finally had the structure to scale confidently.
With the addition of HOAi in 2025, workflows got supercharged—removing bottlenecks, speeding up decisions, and creating even more capacity to scale without extra headcount.
Key Challenges Included:
- Fragmented work: Email chasing for fee waivers, closings, and homeowner questions.
- Manual A/P: Re-keying invoice data; ad-hoc manager approvals.
- Inconsistent handoffs: Knowledge trapped in inboxes and individual heads.
“Vantaca gave us the structure—and HOAi shows us how to use that structure even better. The goal isn’t to replace people, it’s to remove the schlep work. When the AI gets it right 99.9% of the time, our team can focus on what matters most: growing without burning out and delivering great experiences to our communities.”