Location: Carson City, PA
The Solution
With Vantaca & HOAI's AI agent completely transformed CAMCO's invoicing operations, automating the processing of thousands of invoices in just 2 minutes while freeing up staff to focus on strategic initiatives instead of manual data entry.
Challenges
CAMCO faced a critical operational bottleneck. With 740 invoices requiring 2 minutes of manual processing each daily, their accounts payable team wasn’t able to scale as their business continued to grow.
- Manual processing bottleneck meant 2 minutes per invoice for 740 daily invoices, creating severe capacity constraints.
- Personnel costs represented CAMCO’s biggest expense, with growth requiring additional accounts payable staff hires.
- Budget creation consumed weeks of manual Excel work across their portfolio.
- Staff trapped in data entry instead of relationship-building and strategic work that drives business growth.
Increased Efficiency with Vantaca & HOAi:
- Invoice processing speed transformed from 10 days to 6.
Staff role elevation from manual data entry to approval and oversight, freeing them for strategic work and relationship management. - 24/7 operation with AI working continuously without breaks, vacations, or turnover disruptions.
- Scalable growth capacity where adding 10+ new accounts no longer requires hiring additional AP staff.
“AI technology has been generating significant buzz, and having a dedicated team focused exclusively on the Vantaca platform to guide and teach us through this process is extremely valuable.”
“AI is continuously working 24/7, so it doesn't matter how many invoices are coming in. Let’s say you suddenly have 5,000 invoices in your accounts payable queue. With Vantaca & HOAi, we are going to process that and have that to your staff within two minutes.”
“AI is here. We see it in everything that we do. If you're not going to pay attention to it, you will be absolutely just left behind as a management company.”