Discover how Vantaca powered by HOAi transformed HOALiving’s operations — automating 95% of invoices, reducing manual data entry by 90%, and unlocking scalable growth in just 90 days.
Like many community association management companies, HOALiving was struggling to grow efficiently due to outdated, manual workflows. Their team was overwhelmed by time-consuming processes that took valuable focus away from strategic priorities.
Key pain points included:
Industry Insight: 73% of community management companies say manual processes are their biggest operational bottleneck.
HOALiving didn’t just automate tasks — they reimagined how their business operates by implementing HOAi AI Agents, Vantaca’s intelligent automation platform built specifically for HOA and community association management.
“HOAi is changing the way we think about our best practices and how we provide services. We're working smarter, reclaiming valuable time, and reimagining roles without the fear and friction that usually comes with big change.”
— Sarah Crawford Spanel, Chief Business Officer, HOALiving
HOALiving’s AI transformation delivered measurable impact across departments — fast.
Equivalent to 9 months of full-time work saved in just three months.
AI Agents now handle:
Tasks that once took hours now take minutes — freeing the accounting team to focus on strategic financial analysis and client service.
AI now handles:
The customer service team no longer spends time triaging spam, allowing them to focus on complex homeowner needs.
Two full-time team members were transitioned from manual processing to high-impact areas like client development and strategic planning.
👉 Read the full Case Study: How HOALiving Transformed Operations with AI Agents
Traditional growth model:
HOAi model:
Operational Excellence
Enhanced Client Service
Faster, More Profitable Growth
Built for Community Association Management
Not Just Automation — AI Transformation
HOAi has grown its customer base by over 12x this year, driven by CAM companies achieving results like HOALiving.
Step 1: Assess Your Operations
Step 2: Estimate Your ROI
Step 3: Build Your AI Strategy
Q: How quickly will we see results like HOALiving’s?
Most CAM companies begin seeing measurable impact within 30–60 days. Full operational transformation is often achieved within 90 days.
Q: Will AI replace our team?
No. HOAi empowers your team by removing the repetitive work so they can focus on strategic, client-facing responsibilities.
Q: How does HOAi compare to other HOA software?
HOAi is the most comprehensive AI platform built for HOA management. It executes more work across more departments than any other solution.
HOAi AI Agents aren’t just software. They’re viewed by CEOs as a labor investment, their next best strategic hire. HOAi drives the outcomes leaders care about: increased profitability, measurable ROI, time savings, and effortless scaling without adding headcount.
This is what scaling with AI actually looks like.
HOALiving’s success story is part of a growing movement in the community management industry — companies using HOAi are setting a new standard for operational excellence.
Don’t fall behind. Lead the transformation.
Schedule a personalized walkthrough of HOAi and discover how Vantaca’s AI Agents can help your team achieve the same transformational results.